Google Apps gives you that much plus bonus reasons to switch: collaborate on documents with other people at the same time; whip a full web page with a file download, and works on all of the Web-connected computer. Top 14 Google Docs Tricks 1. If you install Google Gears (http://gears.google.com/), you can edit Docs word processing documents offline, and Docs automatically syncs them with the online version the next time you sign online. If you create another collaborator people on Docs documents and spreadsheets, each person can work on files simultaneously. To invite collaborators, head to Share the right button (for documents) or the Share tab (for spreadsheets). This? Sa snap to publish documents created in Docs as blog posts simply select it? "Publish as web page" from the Share menu, and then click "Post to blog" button. If you want to embed Docs presentations in a website, just go to the Publish tab, click "Publish document", then copy the HTML that appears in the box Mini Presentation Module. If your Docs list getting messy, you can hide files (documents, spreadsheets, or presentations) to keep the list clean. Just turn on the checkbox next to each file that you want to hide (you can choose more than one), and then click Hide. To make hidden files appear again, to find All Products in the left menu and, if necessary, click the + sign to expand it. Then click Hidden to see your hidden files, select the one (s) you wish to see in the Docs list, then click Unhide. To create a chart, open your spreadsheet to the Edit tab, select the cell range to be converted into a graph, and then click "Add chart" button. In the Create Chart box that appears, say Docs type chart you want to create and fill other info is needed, and then click "Save chart." If you create a chart based on Docs spreadsheet, you can save it as a picture and put it into a Docs document. After you create your chart, click the upper-left Chart link and select "Save image". Click Insert and select Image, tell Docs where to find the file on your computer. Only the head revision history file? (Click File and then choose "Revision history") and choose the previous version you like better. If you? Back to work on a computer that doesn? T have the Adobe Reader and you need to print a document, click Sharing and choose "View as web page (Preview)" to open documents formatted as web pages. If you have published? Docs document as a Web page, you can create Web pages update automatically every time you edit a document. Just click Sharing and choose "Publish as web page", then turn on the checkbox "Automatically reset when changes are made." To see how your documents Documents will see the people you share with, click Share Document Pages? S "Preview the document as a viewer" link. If the preview doesn? T look right, then go back and edit documents before you share. Find the one you want and click to select it. (The simplest thing is to have each person using the same text and highlight colors.) Then, when you complete the document, just select it and click on "text color" button to change the text color of the rainbow to a black base. Gmail? The system of organizing emails into conversations (a collection of all messages in the exchange) makes it easy to track the messages in a discussion. Although you can have periods your Gmail address, Gmail doesn? T really know period? Treating address exactly the same with or without periods. If you? Re-read the email and want to create a filter for this and similar message, click More Actions and select "Filter messages like this". (You can also select a message in a mailbox, then select this option.) Gmail filter options to display the sender? S From the address already filled in. Gmail scans your emails, search for keywords, and then attach an email with ads related to that keyword. You can set your Gmail account so that messages sent to your other email accounts arrive in your Gmail inbox. Even better, in Gmail, you can send an email so that they look like they come from your email account. If you write an email in more than one language, Gmail tries to guess the language of your emails? Back to work and use the appropriate dictionary. (If Gmail? One, next to the Check Spelling link, click pAnah, and, from the list that appears, select the language you want.) 8. In Gmail's left of the Chat, click the Options link and select "Sign into AIM", then follow the instructions.? To help protect you from viruses and other Internet threats, Gmail does not send or receive executable files they usually have the file extension.? Exe? That can launch programs and wreak havoc on your computer. Instead of folders to file your messages, Gmail uses labels to organize messages. With Google Docs, you and your colleagues can edit the same document simultaneously, so you do not have? wasting time sending emails or files to track the current version. Enter your Gmail gadget on your iGoogle page so that you know right away when new email lands in your inbox (and can read with one click). When you back away from the computer?, Check the Google Calendar event and promises to send instant text messages from your phone. Send a message to GVENT (48368): "Next" to get the message about the next event in your calendar. Use Google Talk to see at a glance whether other people are online, if he is, click his name to start chatting. Use keyboard shortcuts available for Google Docs (http://documents.google.com/support/bin/answer.py?hl=en&answer=66280), Gmail (http://mail.google.com/support/bin / answer.py? hl = en & answer = 6594), and Google Calendar (http://www.google.com/support/calendar/bin/answer.py?hl=en-ch&answer=37034) to carry data entry you until the power-user speed. If you use Firefox or Internet Explorer to browse the Web, install the Google Toolbar so you can watch Gmail, add events to your calendar, and open files that you post on the Web. Use Google Page Creator, which comes loaded with the layout and color-coordinated themes so you can view your pages as you build them. Accelerate the collection of data by creating a form that automatically feeds data into a spreadsheet Google Docs: Create a new spreadsheet, then click the Share tab. In the "Invite people", enable "Start editing your form" to fill out a form "radio button, then click OK. You can publish the form to the Web or embedded in your website or blog. Send or receive files that you chat in Google Talk? Without waiting around for someone to remember to send them via email or drop them off at your desk. Best of all, you can put mini-versions of your Google apps on iGoogle, including Docs, Gmail, Talk, and Calendar, making it easy to monitor your work and send your productivity through the roof.